Depreciation report

The Depreciation Report shows every business asset that is being depreciated during a given fiscal year. It’s the report you’ll hand your accountant at tax time — it lists each asset, what it cost, the years it’s being depreciated over, and whether it’s still active or has been disposed of.

It’s the natural companion to the Assets Report: Assets shows what you bought and what it cost; Depreciation shows the depreciation schedule tied to each asset for the year you select.

When to run it

• At tax time — to confirm which assets are being depreciated this fiscal year.
• When reviewing asset disposals — to see which assets were disposed of and when.
• When reconciling with your accountant — to verify the asset list and useful-life settings match their schedule.

Opening the report

1. Open Reports from the sidebar.
2. Find Depreciation Report under the Asset & Depreciation Reports section.
3. Click the card to open the report.

You can also reach it from the Entry Workflow Reports step.

Choosing the filters

At the top of the report you’ll find the filter controls. Business and Year are both required — the report won’t load until you pick them:

• Business (required) — select the business you want to report on.
• Year (required) — pick the fiscal year. The report only lists assets that actually have depreciation scheduled for that year, so assets bought after the year ends or fully depreciated before the year starts won’t appear.
• Asset Type (optional) — narrow the report to a single category, such as Vehicle / Computer / Office equipment or Furniture, fixtures, machinery. Leave it on All to include every type.
• Status (optional) — choose Active, Disposed, or All. Active shows assets still in use; Disposed shows assets that were sold, scrapped, or otherwise removed.

Note: If you change any filter, a small “Filters changed” reminder appears next to the Search button. Click Search to refresh the report.

What the report shows

The report is organized in three parts:

Summary cards

Four cards at the top give you a quick count and total:

Card	What it shows
Total assets	Number of assets matching the filters for the selected year
Active	How many of those assets are still in service
Disposed	How many have been disposed of
Total cost	The combined acquisition cost of all matching assets

Business header

A header band shows the business name, its EIN, and the fiscal year you selected, so you always know exactly what the report covers.

Asset table

The main table has one row per asset. Click any asset’s name to open it for editing.

Column	What it shows
Asset	The asset description (click to edit). Disposed assets also show the disposal date and amount.
Type	The asset category label and its useful life in years, e.g. “Furniture, fixtures, machinery (7y)”.
Acquisition date	The date the asset was placed in service.
Amount Paid	The acquisition cost of the asset.
Reference years	Colored chips showing every year the asset is depreciated over. The current year is highlighted; the purchase year is marked in amber.
Status	A green “Active” badge or a red “Disposed” badge. Disposed rows appear dimmed.

If no assets match the selected filters, the table shows “No assets found for the selected criteria.”

Exporting

Three buttons in the business header let you export or navigate:

• Reports — returns to the full Reports list, keeping your business and year selected.
• Export to Excel — downloads an .xlsx file with one row per asset. Useful for cross-referencing with the Assets Report or for your accountant to adjust.
• Download PDF — opens a printable PDF schedule for your tax records, with the business name and footer on every page.

Editing an asset from the report

Click any asset’s name in the Asset column to open the asset editor. When you save your changes and return, the report reflects the updated values automatically. You can change the description, asset type, useful life, acquisition date, and cost — and for disposed assets, the disposal date and amount.

Tip: The URL of the editor includes a “back” link, so after saving you’ll return right to this report instead of a different page.

Asset types and useful life

Simple-C uses a fixed catalog of asset types and useful-life presets. These are set when the asset is created and drive which years appear as reference years. Residential rental property has an IRS-standard recovery period of 27.5 years; Simple-C currently rounds that internal preset to 28 years:

Asset type	Useful life (years)
Vehicle / Computer / Office equipment	5
Furniture, fixtures, machinery	7
Qualified improvement property (QIP)	15
Residential rental property	27.5 (IRS standard; 28 in Simple-C’s preset)
Commercial property	39
Other	(not preset)

Tips for accurate depreciation numbers

• Run the Assets Report first to confirm every asset is in the system with the right acquisition cost. Wrong cost = wrong depreciation.
• Verify the asset type and useful life when each asset is created — these drive the reference years that appear on this report.
• Pick the right fiscal year. Because the report only lists assets with depreciation scheduled for that year, a brand-new asset may not appear until the year after it was placed in service, and a fully depreciated asset drops off in later years.
• Check disposals. If an asset was disposed of mid-year, it still appears for that year (marked Disposed) with the disposal date and amount. Make sure those values are correct.
• Reconcile against your accountant’s schedule if you have one. Differences usually trace back to a single asset whose type, cost, or placed-in-service date needs correcting.